The major responsibilities of this position include, but are not limited to:
Provide all administrative and strategic support to the President and CEO of Allied Arts, including maintenance of schedules and appointments, both internal and external, organization of all files, records, reports, mail and memberships of the CEO, report creation and other analytical projects, and management of CEO’s correspondence.
Board of Directors Liaison
The Board Liaison executes all projects related to board including board relations, board management, board meeting logistics (meeting preparation, room reservation, entertainment, AV, menu) and stewardship. Board Liaison will oversee all aspects of board membership including, onboarding, welcome letters, board directory, board orientation, tracking board service, board attendance and initiating board appreciation. Prepare, distribute, and store all materials for meeting of Allied Arts Board of Directors, including agendas, minutes, reports, and other necessary items that require board oversight, as well as select committees and subcommittees of the board. The Board Liaison will be the main point of contact between the board of directors and Allied Arts staff.
The Administrative Assistant will oversee Board Related Committees including Executive Committee, Board Management and Board Engagement and will play a support role in all committees in which the President serves. S/he will organize, track, and prepare for monthly Executive Committee meetings, maintaining all communications and administrative planning.
Administration and Other Duties
The Administrative Assistant must maintain professionalism, organizational standards, and confidentiality as a representative of Allied Arts to all donors, member agencies, grantees and other key stakeholders. Provide general administrative support as needed in expense reporting, budget oversight, consultation with other team members. The Administrative Assistant will track employee anniversaries to be acknowledged by President/ CEO. Must maintain the strictest confidentiality at all times.
Other duties may be assigned by President/CEO.